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Every company needs to make automatic backup of its data . Of the data of the company itself (invoices, delivery notes, contracts, databases, etc.), as well as of the work that they carry out and that they want to store.
If we do not have these backups for companies, we run the
risk that if we get viruses and delete the information, we will lose a huge
amount of data.
And that can be very expensive. In the same way that it is
not logical to have a house or a car without insurance, it is absolutely
illogical not to make automatic backups in your company .
In this post we will explain what they consist of and why
you should do them.
What is an automatic backup?
We are not just talking about sporadic backups. No, we mean
saving some important data that you need to an external hard drive or a USB
stick.
We refer to creating and scheduling an automatic backup so
that you can have regular backups.
That is, your backup copies will always be safe and
up-to-date, so that you can restore your data to as it was on certain dates.
And why does it have to be automatic and not manual?
Well, because in your business you are continuously
generating data.
Every time a transaction is made, or you introduce a new
product in your database, you are adding new information.
If you do manual backups, you will have to keep doing them
all the time. It is enough that you forget a few days, so that this information
is not recorded. On the other hand, if the information is automatically saved
in an external storage space, you can go to it whenever you need it.
What to keep in mind when doing automatic backup for
companies?
Well, the first and most important thing is to have a good
storage space.
•That it complies with the RGPD regulations , since you will
surely want to store third-party data, such as your customer database.
•That it has enough space available so that you can store
your backup copies.
•That you have to be able to overwrite old backups so that
you can make better use of space.
That is, with your storage space, you can have several
possibilities. Either you recover your data at a certain copy date, or store only
the latest most up-to-date copy so you don't have to store more copies.
It is recommended that at least there are copies for about
4-5 days, so that if you have made modifications to a file, but then you have
not been satisfied, you can go back. The problem if we made automatic copies
without overwriting previous copies is that your space would run out quickly.
Other aspects that you must take into account
We recommend that apart from choosing a good storage space
in the cloud for backup, you take into account other aspects.
•Backups should be encrypted. So if they fall into the hands
of cybercriminals, they cannot discover the data that is inside.
•Choose well the files and archives that you are going to
back up. It does not make sense to make a backup copy of all your data, if
there is information that you consider irrelevant or that you can easily get by
other means.
•Quick to restore copies. You need a system that offers you
guarantees and allows you to recover your data quickly as soon as you have a
problem.
Now, that does not mean that automatic backups or backups
have to be the solution to everything.
You must also take security measures to prevent computer
viruses from entering you, or any computer attack that endangers your data.
How to protect your data in your company?
The best way to do this is to consider both prevention and
restoration of data.
You never know what can really happen. For this reason, it
is about preventing risks, not just solving problems when they have already
occurred.
Analyze your computer equipment with experts in the field so
that we can implement security measures that help you protect your computers.
Find out the best way to back up to the cloud, encrypted and
automated, so that you no longer have to worry about this aspect.
Also check the information you want to store, and its
location (servers, computers, storage devices ...), so that there is no data
that is lost in the event of a computer attack.